NPR 5333 Output-Based Contracting Toolkit: Complete Tender & Contract Template Set

Moving an agile supplier from time and materials to output-based contracting takes more than a good contract. You need to consult the market, run a fair tender, score the proposals, and sign an agreement that pays for delivered output without hurting quality. This toolkit gives you every document for that route, based on NPR 5333:2025.

What's in the set (6 editable files, Word and Excel, about 100 pages)

1. Call for Dialogue (Marktverkenning). A non-binding market consultation to test supplier appetite, sizing method and realistic price levels before you commit to a tender.

2. Request for Information (RFI). A structured questionnaire, so supplier capabilities and indicative prices per function point can be compared side by side.

3. Request for Proposal (RFP). The formal tender, covering scope, the NPR 5333 payment model, mandatory requirements, award criteria and weighting, and a pricing form.
   3A. Evaluation Scoring Template (Excel). A ready-to-use scoring workbook for 3–5 evaluators and up to 5 tenderers. It covers independent scoring, a consensus meeting, price scoring and the final ranking, and it flags incomplete or duplicate entries automatically.
   3B. Evaluation Scoring Instructions. A step-by-step guide for the evaluation committee, with conflict-of-interest and sign-off forms, so your award decision can be defended afterwards.

4. Master Services Agreement with 9 annexes. The output-based contract itself. It covers:

   • pricing per function point;

   • service levels across Speed, Cost, Quality and Satisfaction;

   • a quality gate, so cost cannot be cut at the expense of quality;

   • gain/pain share;

   • an escalation ladder;

   • a baseline protocol, governance, change control and exit.

How the set is built

• Functional size is measured with Nesma Easy Functional Sizing (EFS, ISO/IEC 25986:2026), so counting stays fast and defensible.

• Targets and prices can be checked against independent ISBSG benchmark data.

• Every document uses the same terms, metrics and cross-references, so the RFP, the scoring and the contract stay consistent.

• Guidance boxes explain each choice and are removed before you issue a document.

• The templates are written for a Dutch/EU context and work for both public and private buyers, including notes on the Aanbestedingswet.

Who it is for
Procurement and contract managers, CIOs, IT sourcing leads and supplier managers who want to pay for delivered software instead of hours worked.

Please note
These are templates, not legal advice. Have the contract and the tender procedure reviewed by your own legal and procurement advisers before use.

Created by Harold van Heeringen, founder of AgileBenchmark, contributor to NPR 5333, President of Nesma and board member of ISBSG. He has more than 25 years of experience in software measurement, estimation and benchmarking.